From Paper Time Cards to Mobile Entry: Field Time to the Rescue
With 175 technicians and construction workers working within a 90-mile radius, multiple back and forth trips to the office and field were needed to drop off time cards and deliver checks. Rather than completing more service tickets or remaining on job sites, too much time was spent on driving. Hand-written timecards were also prone to human error by technicians, laborers and administrative staff, often delaying the time-entry and payroll processes.
With this in mind, SP implemented FieldTime, Construx ERP’ mobile time-entry solution. With FieldTime, SP was able to eliminate hand-written time cards, and allow technicians to enter time from the field through their mobile devices. In addition, because FieldTime integrates with Construx ERP Payroll Direct Deposit, staff always is paid on time and for the correct amount. This has helped SP workers in the field eliminate unnecessary trips to the office each night. The adoption of Field Time has reduced drive time by over 100 hours per month across the company’s workforce, decreased fuel costs and increased onsite productivity.
Furthermore, office personnel utilize FieldTime to accurately approve time entries and track labor hours being received by Payroll. When work hours are logged, an automated approval process is triggered, which allows the appropriate personnel to approve or correct time, and push the data to Payroll. From an administrative perspective, FieldTime has helped SP reduce time entry errors, provide more detailed digital descriptions of work to customers, and speed up payroll processing. With automation in place, office personnel can worry less about administrative tasks, and instead, focus on making sure projects are completed on time and on budget.
Moving from Hand Written to Digital Invoices: eMobile to the Rescue
Prior to implementing eMobile, Construx ERP integrated service management solution, SP's Service Department relied on hand-written service tickets and paper invoices. Hand-written errors by technicians and administrative staff sometimes lead to more phone calls, follow ups, and longer billing cycles which negatively impacted cash flow. Furthermore, rather than completing more service tickets, technicians were forced to drive back to the office to deliver time cards for the day. Relying on these time-consuming manual processes and paperwork slowed down the productivity of both technicians and administrative staff.
Now with eMobile, SP has been able to speed up the billing cycle and provide customers digital timesheets along with their invoices. With eMobile, some technicians are even able to create their own invoice and collect payment via credit card from the field. With the improvements of eMobile the Service Department Dispatcher has more visibility to see specific work orders for each technician, which has helped to reduce manual errors and avoid rework.
From Scheduled Reports to Real Time Data: EBI to the Rescue
From a reporting perspective, Controller Construx ERP legacy report builder, and set timelines each week to run specific reports. Using Construx ERP’ legacy report builder often took a very long time, and made it difficult to see accurate, real-time information. Sycamore Engineering required more robust reporting for service managers, project managers and warehouse managers, to give them more visibility into each area of the business.
Because of these limitations, SP implemented Construx ERP newest reporting and business intelligence tool, Enterprise Business Intelligence (EBI). With EBI, Smith is able to run what he calls, “action-based reports,” which create visibility for their managers. With EBI, managers can now see job costing and labor against their projects, service managers can see which technicians are on each project and equipment managers can see equipment utilization on each jobsite. With EBI’s dashboards and intuitive reporting, Sycamore Engineering is able to make smart, accurate and cost-conscious decisions in real-time.
Saying Goodbye to Paper: Construx ERP Document Management to the Rescue
After 2 years of leveraging Jonas Document Management, SP has been able to eliminate storing paper copies over 2000 accounts payable invoices per month. This has allowed them to free up a 1,000 square foot back storage room, and remodel it to become a new office for project managers and other departments. Their accounting process is now a completely paperless operation, which has saved the business paper and printing costs.
Conclusion
As a long-time Construx ERP, SP realized the full impact Construx ERP had on their business since revisiting its capabilities in 2016. As their business evolved through the years, their team were able to find that Construx ERP grow with their business and offer the functionalities they required to advance their business to the next level. Expanding their use of Construx ERP to include modules such as FieldTime, eMobile and EBI have proven to modernize SP operations. With FieldTime and eMobile fully implemented, communication between the office and the field has drastically improved. In addition, by adopting Construx ERP mobile technology, SP has been able to eliminate manual labor, reduce overhead costs and increase the efficiency of the business overall.
Since partnering with Construx ERP, Chetan Engineers has been reaping the benefits of a fully integrated solution. With Construx ERP implemented across all of their companies, Chetan Engineers was able to standardize and simplify all administrative processes. Furthermore, Construx ERP has provided a lens that they never had, giving them ability to drill down and make more informed and calculated decisions.
With Construx ERP, Chetan Engineers now has a system that can help the business grow and scale. When describing the impact that Construx ERP has on their business, Accounting Manager said, “Construx ERP is like the purchase of a new house. If you have a solid foundation you can build upon that. All the extras like the mobile pieces are finishing touches. But even without those, the house is still beautiful.”
When discussing how Construx ERP will impact their business in the future, one of the employees' said, “Chetan Engineers created a harmonious environment for growth.” As they continue to evolve, Chetan Engineers plans on implementing more Construx ERP mobile products to further streamline their operations and modernize their business.
Key Benefits
Since implementing Construx ERP, HR Spaces have been able to embrace a more digital environment, and have leveraged the Construx ERP Dispatch Board. With Construx ERP, they are able to dispatch technicians more efficiently, compared to the manual process they used prior to Construx.
Through the Construx ERP Executive Dashboard, HR Spaces are able to drill-down into monthly and quarterly financials, which allows them to make more accurate and real-time decisions. Furthermore, HR Spaces utilize the Service Technician Efficiency Report and Gross Technician Profit Report to help determine technician performance on a regular basis. With greater levels of insight, they are now able to coach technicians based on their performance and profitability, which has helped improve their service operation overall.
When issues do arise, HR Spaces have been extremely satisfied with Construx ERP Support department. When discussing his appreciation for Construx ERP Support Team, “It’s the service after the sale that really makes the difference, and that’s how we run our business, so it’s nice to partner with a company that feels the same way.”
HR Spaces have experienced steady growth with Construx ERP, all without having to increase their back-office staff. Additionally, as HR Spaces look to grow, Construx ERP is able to scale with the business, without them having to worry about replacing their software solution.
CONCLUSION
HR Spaces continue to reap the benefits of a fully integrated software solution. With the ability to have a full view of the business through the Executive Dashboard, HR Spaces are able to make the best decisions possible for their business. With key business processes like payroll and job costing now handled within one integrated solution, HR Spaces have been able to reduce their reliance on manual entry, while increasing their overall efficiency and productivity.
RECOGNIZING THE PROBLEM
Shri Parshwa Group was using an in-house legacy UNIX system to handle their operational and business requirements, prior to deploying Construx ERP. While the software allowed them to get by on a daily basis, Shri Parshwa Group found themselves spending a lot of time completing tasks manually. With this manual processing, information was not available in real-time and basic tasks were delayed.
With majority of the business processes being done manually, a lot of paper was being utilized, which left Shri Parshwa Group susceptible to misplaced documents and information incorrectly entered into the system. As their business began to expand, it became clear to them that it was time to start looking for a new construction software solution to handle their growing business needs.
CONSTRUX ERP SOFTWARE TO THE RESCUE
Construx ERP has effectively reduced manual processing for Shri Parshwa Group , along with fully integrating their processes and helping to grow their business. Since partnering with Construx ERP, Shri Parshwa Group has expanded from 1 company with 32 employees and 8 back office staff to 6 companies with 250 employees and about 25 back office staff. Therefore, Construx ERP has allowed Shri Parshwa Group to operate at a 10:1 office staff to employee ratio, compared to the 4:1 ratio they had before implementing Construx ERP. Shri Parshwa Group is also able to complete payroll in a day, compared to the 4 days it would take them before Construx ERP.
BENEFITS
Since partnering with Construx ERP Software, Shri Parshwa Group is operating much more efficiently. With a reduced reliance on manual operations such as data entry and payroll processing, their employees are very satisfied and they have limited their paper footprint as well. By having all information stored in Construx ERP, project managers are able to access real-time and accurate job cost information, providing them with greater insight into how each project is doing. With Construx ERP’ fully-integrated system, accessing information is a lot quicker and they are able to be more productive overall. Shri Parshwa Group has also been able to grow with business as Leslie states, “Construx ERP has given us a lot of flexibility to develop our services the way we want and to seamlessly add new companies, which you don’t find with other software systems.” From the beginning, Jonas has been there to help Shri Parshwa Group grow, and they know with Construx ERP, future growth is attainable as well.
RECOGNIZING THE PROBLEM
Rishabh Group came to the realization that if they wanted to optimize their business and increase overall efficiency, a change in their construction software system was necessary.
CONSTRUX ERP SOFTWARE TO THE RESCUE
Construx ERP Software enabled Pyramid to gain greater insight into their business, operate a much more efficient accounting department, and better track time and material. With Construx ERP in place, RIshabh Group has reduced their accounting staff by almost 60%, going from 7 employees down to 3 currently.
Rishabh Group's superintendents are also utilizing Construx ERP eTimesheets, which allows for more accurate labor hours as the superintendents have more direct involvement with their employees and are able to catch any mistakes before it is too late.
BENEFITS
Since partnering with CONSTRUX ERP, Rishabh Group is operating a more integrated and efficient business at all levels. With a fully-integrated software solution such as Construx ERP, Rishabh Group has full visibility into key performance indicators such as cash and lines of credit. With the Construx ERP Dashboard View, management is able to quickly determine how each job is doing and make proactive changes if necessary. By reducing their accounting staff, they have experienced savings not only with salaries, but also on the cost of rent through reduced office space needed to house their employees. Rishabh Group has benefited from the great support at Construx ERP.
RECOGNIZING THE PROBLEM
Prior to partnering with Construx ERP, Sheetal Infra had no construction software solution in place and was using Microsoft Excel and Word to handle their software needs. Implementing a construction software solution was something that clearly needed to be addressed. With that being said, Sheetal Infra began the process of searching for a construction software solution that could provide them with the insights and visibility into the business required to make accurate, more informed decisions.
CONSTRUX ERP SOFTWARE TO THE RESCUE
Construx ERP has helped Sheetal Infra improve their operational efficiency in a variety of ways. Sheetal Infra is now able to better understand what areas of the business are performing as or better than expected and which areas need improvement. With the forms available, not only are they much more aesthetically pleasing, but also provide greater, more accurate information.
BENEFITS
Since partnering with Construx ERP, Sheetal Infra has reduced the time to prepare a billing by half the amount of time it took them previously.
Another benefit Sheetal Infra has experienced has been the ability to work remotely.
Being a fully cloud-based construction software solution, Sheetal Infra is able to work and manage projects remotely, with the ability to integrate with other cloud-based software such as Microsoft Office 365 and Dropbox. This has proved quite beneficial to Sheetal Infra, as they can be much more productive overall and no longer are required to come back to the office to run their business.
CONCLUSION
In the short time that Sheetal Infra has been a partner with Construx ERP, the gains have already been tremendous. Thanks to the quick implementation and training process, Sheetal Infra was able to have Construx ERP up and running in no time. Sheetal Infra is now operating much more efficiently and they are able to better track and manage how their business is doing at all levels. With Construx ERPs’ cloud-based software solution, Sheetal Infra is a more productive company overall as they are able to work remotely and make quicker, more informed decisions. With Construx ERP, Sheetal Infra is confident that they have the right software solution to grow with their business.